Scan Forward offers a variety of document scanning and digital office solutions as well as digital file management consulting and training so that you can be confident in your office's newly-gained operational efficiency. We at Scan Forward realize that no one client or job is the same...therefore we offer our services "A La Carte" so you can choose the services you want and leave out the ones you don't! Contact us for a free consultation today!
Pre-Processing:
Pre-Processing is any manual task(s) that must be completed in order to make a document or file "Scan-Ready". This could be as simple as sortation & separation, but could become more complex and time consuming if additional preparation is required. Examples of addition preparation tasks could include:
- Staple removal
- Documents w/ uncommon dimensions
- Poor quality or damaged documents
Digital Document Conversion:
Keeping all of your office files and client records on paper makes it difficult to find and access documents when you need them most. Creating digital reproductions of your files allows you to quickly and easily find the information you need without having to sort through multiple boxes or filing cabinets to find what you need. Having a digital backup of your files also creates an additional level of insurance and security.
OCR (Optical Character Recognition):
Optical Character Recognition is part of the scanning process that allows the technician to select a particular piece of text in each document. Special OCR software then interprets the selected area and converts it into useful information. This allows users to find and access the document by searching for any term or text within the pre-selected area. For more information about OCR capabilities and benefits, please contact us...we would be happy to discuss any of our services with you!
Reverse Preparation
Should you choose to keep your paper documents, (some government and/or insurance agencies require original documents be kept for a specific time period), we offer Reverse Preparation. After the scanning process is complete we will return all documents to the status in which we received them: Whether it be re-stapling, reorganizing, returning to binders, boxes, filing systems, etc.
Digital Cataloguing & Storage
We offer a number of storage and cataloguing options for your newly digitized documents. We will work with you to ensure that files are organized in the most efficient way for your business and use. Should you require additional hardware (external hard-drives, flash drives, cd-roms, etc) we can provide them to you.
Cloud Access & Network Setup
Imagine being able to access all of your files from any computer or workstation at your place of business, home, tablet, or mobile. Our trained technicians can help you integrate your files with your existing network or even setup a network for you. Accessibility to your files is paramount in achieving operational efficiency. We can offer consulting services as to best practices and required hardware/software OR we can do it all for you! Whatever your needs, we are here to help.
File Management Training
Whether handling digital files is new to you or you just want some advanced file management techniques, our file management training services will ensure that you and you entire team are proficient in the latest best practices and advanced processes. Updating software & hardware, maintaining file & document integrity, and creating organizational guidelines are just a few examples of what Scan Forward's training and consulting services can do for you!
Document Destruction
Should you decide that you no longer need your hard-copy paper documents we also offer document destruction. We understand that security is of the utmost importance, which is why we take great care in ensuring that our destruction techniques completely eliminate any possibility of identifying any information within the documents.